Workpackage 6
Dissemination and comunication

Lead: TWAS

 

WP6 will design and implement an outreach initiative for the CATALYST project that will, first, meet the communication and dissemination needs of WP 2-5 and, second, present information on the results of the project, focusing particular attention on issues related to hazardous risk reduction and adaptation. A wide range of materials will be produced in both print and electronic formats. We will make a special effort to create multimedia presentations designed to attract broad public interest. Texts and images (including re-usable illustrations) will be incorporated into the products that are created. The FP 7 Environment Theme will be integrated into the major points of discussion. WP6 considers the stakeholders identified in WP2 as the primary audience for its communications efforts and products. WP6 also seeks to reach organizations and SMEs that fall outside the circle of stakeholders that will be selected for direct involvement in the project, as well as policy makers, the media and the public. An interactive website will include discussion forums, links to the international DRR organisations, publications, training materials, etc.. A series of electronic and print publications will highlight the results of the project, and in particular best practices. Illustrations (photos, graphics ,etc) that can be reused by the Commission will be provided. WP 6 will also develop communications products and services that outline strategies proposed during the project to address risk reduction and mitigation challenges. At the conclusion of the project, responsibility for the website and the development of future communication products and services will be transferred to an international organisation or SME capable of managing it.

Objectives
• Devise effective communication channels among the core and wider group of stakeholders.
• Design and implement effective communication tools for the exchange of information, most notably on the web.
• Ensure project results are communicated and disseminated in a form that is appropriate for the audiences to be reached.
• Engage with the media to raise the profile of the project.
• Prepare communication products in multiple languages that capture the development and accomplishments of the project for stakeholders, the media and the public. The plan will include detailed descriptions of each communication product and process and present a detailed strategy for communicating information between the core and wider group stakeholders. It will also outline a plan of action for informing potential audiences through research journals, magazines, newspapers, broadcast media, websites and social media networks.

 

Tasks
1: Create communication and dissemination plan. The plan will include detailed descriptions of each communication product and process and present a detailed strategy for communicating information between the core and wider group stakeholders. It will also outline a plan of action for informing potential audiences through research journals, magazines, newspapers, broadcast media, websites and social media networks.

2: Prepare a project brochure The brochure will outline the challenges and goals of the project as well as describe the objectives of the funding agency and core and wider group stakeholders.

3: Create and manage project website with discussion tool The website and interactive discussion tool, which will be hosted by FEEM, will promote the exchange of knowledge, experiences, lessons learned and best practices. It will draw on information provided by WP2-5. In the final two months of the project, arrangements will be made to transfer the website to an international organisation or SME to ensure that this NH/DRR reference site is maintained and further developed. The decision on the new host organisation will be made after the third Steering commitee meeting (month 18).

4: Prepare electronic bulletins The bulletins will highlight past and upcoming project events and activities, and preliminary results from WP 2, 3, and 4. The bulletins will also provide information about conferences, meetings and workshops organized by core and wider group stakeholders as well as other organizations involved in hazardous risk reduction and adaptation.

5: Prepare press releases and press kits Press releases will be prepared for the project launch, think tank launch, workshops, project end, and as needed for other relevant milestones. The press kits will be prepared for the think tank workshops, and will include news releases, a project brochure, a schedule of events, a list of workshop participants, and information about core and wider group stakeholders and local hosts. The task will pay special attention to communications with science journalists in developed and developing countries.

6: Prepare best practices papers Approximately three to four best practices papers (10-15 pp. each) will outline the major discussion points and recommendations that are made in each think tank workshop. The primary audiences will be the core group and wider group stakeholders, policy makers, the public and the media. The best practices papers will also address environmental policy implications for disaster risk reduction. The papers be translated and distributed in print to key audiences and posted on the website.

7: Prepare "best practices" policy notebook The best practices notebook (25 to 30 pages in length), prepared at the conclusion of the project, and designed for the wider group stakeholders and policy makers, will summarize key results and recommendations of the project from WP 2, 3 and 4, and outline strategies for further progress in NH/DRR. The communication style of the notebook will be tailored mainly to stakeholders who are the primary audience but will also be distributed in print to other key audiences (policy sectors, scientific community) and posted on the website.

Disclaimer. The results contained in this website were produced within the CATALYST project "Capacity Development for Hazard Risk Reduction and Adaptation" funded under the FP7 by the European Commission. This website is the sole responsiblity of the CATALYST Project and does not represent the opinion of the European Community nor is the European community responsible for any use that might be made of the data appearing herein.
Media & Outreach
Think Tank
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Consortium
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